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Travel Association of Connecticut

(TACT)

By-Laws

TACT is a professional travel organization founded on January 1, 2013. It is comprised of travel agents, airline, cruise, hotel, car and tour representatives.

TACT is an association created by travel agents for travel agents and travel affiliates as a forum for the exchanges of ideas, current industry information and destination experiences in a professional atmosphere.

TACT serves the travel community of Connecticut within its eight counties by holding meetings at which the members have an equal opportunity to be heard on any issue concerning their agencies or the travel industry at large. This also serves the member suppliers by giving them the opportunity to distribute their product information to a large number of travel agents at one time.

ARTICLE I

Name

The name of this organization shall be Travel Association of Connecticut, dba TACT.

ARTICLE II

Logo

Any other person in the travel industry thereof shall not use the TACT logo or any similarity unless approved by the Executive Board.

ARTICLE III

Purpose

A. To establish a forum wherein individuals in the travel industry connected with selling, advocating, and providing services for domestic and worldwide travel can meet for the primary purpose of developing more awareness of the destinations and products and expand travel opportunities and services.

B. To emphasize the need for high professional standards to the travel industry as a whole.

C. To act for the advancement of its membership without any direct profit or financial gain to its member, directors or officers.

ARTICLE IV

Objectives

A. To conduct educational programs on domestic and worldwide destinations.

B. To bring together members of TACT on a regular basis and to develop a closer working relationship and a better understanding of travel matters as they relate to domestic and international destinations.

C. To keep members informed of worldwide travel products and services through informative and educational meetings with vendors and representatives.

D. To increase and improve communication between the various vendors and representatives associated with the destinations.

ARTICLE V

Membership

A. An owner, employee and independent contractor who is engaged in the sale, marketing, and promotion of travel domestically and/or internationally for an approved agency is eligible for membership. The eligible agency must be located in Connecticut and must be in compliance with all sate and local business zoning ordinances, laws, rules and regulations.

B. A member should possess an IATAN Card or a CLIA Card. A member will not be refused membership if he/she presents a letter confirming representation of a travel agency on company letterhead of the travel agency, signed by the manager/owner and accompanied by the IATA number of the agency.

C. Membership is also open to travel affiliates/suppliers whose territory includes the state of Connecticut.

D. Membership for a member who joins at any time during the year will terminate at the end of that calendar year. There will be no partial credit given for late membership. Dues for those members joining later in the year must be paid prior to the next scheduled meeting in order to be able to participate in that and subsequent meetings should there be any.

E. Members are required to notify the TACT Membership Chairperson of any change of employment or status within 30 days of such change or they may not be eligible for membership privileges.

F. Cessation of membership will be automatic at the end of each year unless a two year membership has been paid. Renewal forms must be completed annually.

G. A member must be current having paid the annual dues, which run from January through December of each year and will not be prorated.

I. Immediate Pass Presidents shall be awarded honorary lifetime membership.

ARTICLE VI

Meetings

Section 1

A. General meetings shall be held at least six times during a calendar year and shall be held on the 3rd Tuesday of the month.

B. Notices of a meetings shall be delivered by e-mail, regular mail, and/or by posting it on the TACT website no later than the 3rd day of the month in which the meeting will take place.

C. The content of the notice shall have at least the sponsor/vendor, location, address, time and cost of the meeting.

D. Special meetings shall be called at any time by the President or a majority of the Board of Directors and notice shall be given as stated in paragraph two above under meetings. If a vote needs to be taken at such meetings, each attending member shall be entitled to one vote. There shall be no vote by proxy.

E. All decisions shall be made by a simple majority of those members present and voting.

Section 2

A. The Board of Directors shall meet at least once a month at a time and place designated by the President and a majority of the Board except when a majority of the board members cannot meet due to unforeseen or legitimate reasons.

B. At all meetings of the Board of Directors, the President shall chair the meeting, and in his/her absence, the Vice President, and so on.

C. If a vote needs to be taken at such meetings, each attending member shall be entitled to one vote. There shall be no vote by proxy.

D. All decisions shall be made by a simple majority of those members present and voting. In the event of equality of votes, the President shall have a casting vote as well as a deliberate vote.

E. Special Board Meetings may be called by the President or by a written request of at least two members of the Executive Board.

ARTICLE VII

Voting

A. For voting in an election, a person must be a member as defined in Article V. absentee ballots will not be accepted.

B. For voting at a general or special meeting, the member must be present to vote. Proxy or absentee ballots will not be accepted.

ARTICLE VIII

Management

A. Responsibility for TACT shall rest with the Board of Directors, which shall plan, organize, and implement meetings and activities.

B. The Board of Directors shall be comprised of no less than 7 and no more than 11 members. These members shall be elected at an Annual General Meeting, for a term of 2 years.

C. Members of the Board of Directors shall elect a President, Vice President, Secretary, and Treasurer from within the ranks of the elected Board to serve as the Executive Committee.

D. If the President resigns or ceases to be President, the position as President will be immediately transferred to the Vice President. A vacancy on the Board of Directors (with the exception of the President) caused by withdrawal or resignation of a member may be filled by the appointment of a member in good standing nominated by the President and/or approved by a simple majority of the Board of Directors.

E. A member of the Board of Directors may be removed for failure to attend 2 consecutive Board meetings without valid cause.

F. Removal of any member for the above reason will be subject to a simple majority vote by the Board of Directors. Any member who becomes subject to removal has the right of explanation before the Board of Directors prior to a vote.

ARTICLE IX

Finances

A. The Board of Directors shall prescribe dues each year.

B. The Treasurer who shall be authorized to pay accounts and sign checks on the approval of the President shall control the finances of the organization.

C. The organization’s checking account shall allow two (2) additional signature of a board member on the account in a situation when the Treasurer is unable to attend to an authorized payment. Those persons shall be the Vice President and Secretary.

ARTICLE X

Executive Board

Section 1

All member of the Board of Directors, with the exception of the Immediate Past President shall have voting rights. The officers of the Board shall consist of, but not limited to, a President, Vice President, Secretary and Treasurer.

ARTICLE XI

Duties of the Executive Board

Section 1

A. The Executive Board will conduct the daily business of the organization.

B. All officers are required to attend a minimum of 50% of general meetings and Executive meetings from the period of October of the prior year to September of the current year.

C. These officers shall perform the duties applicable to the office as prescribed in these bylaws and by the parliamentary authority adopted by the organization.

Section 2

The president shall be the principal officer of the organization and he/she shall:

A. Convene and chair the meetings of the Board of Directors.

B. Prepare and present an agenda for all Board meetings for all Board Members.

C. Monitor the actions of the Officers and Committees and ensure the successful operation of the organization’s activities, programs and projects.

D. Ensure the proper conduct of the organization’s elections including the appointment of a Nominating Committee to select a slate of qualified candidates for election. Verify that candidates nominated are qualified under the Bylaws of the organization and those nominated for positions on the Board of Directors represent the members.

E. Approve membership applications.

F. Nominate persons to serve on the Committees as required.

G. Appoint an individual or individuals to fill any open or vacated position during the year.

H. The President may bring a TACT member, who is not a member of the Board, to a meeting as a consultant in a nonvoting capacity.

Section 3

The Vice President shall:

A. Perform all duties of the President in his/her absence.

B. Assist the President in the discharge of his/her duties and functions as assigned.

C. Undertake specific responsibilities as may be assigned by the President.

D. In the case of the early termination or departure of the President, he/she shall become President in the unexpired term and shall appoint a Vice President from the current Board for the unexpired term.

Section 4

The Secretary shall:

A. Ensure dispatch of notices of the organization’s Board meetings to members.

B. Record (or arrange for the recording of) minutes of Board meetings and ensure their dissemination, as appropriate, to its members.

C. Maintain records and correspondence in an efficient manner.

Section 5

The Treasurer shall:

A. Ensure the proper management of finances of the organization.

B. Collect membership and other dues as levied by the organization.

C. Verify the accuracy of invoices received prior to payment thereof.

D. Effect settlement of financial obligations as appropriate.

E. Present to the President and Board of Directors a financial report at every meeting of the Board.

F. The President and an Executive Board member must approve all expenditures.

G. TACT must have three authorized signatures on file with the bank for all accounts. These signatures must be the President, Vice President and Treasurer.

ARTICLE XII

Office Tenure

A. No officer may be elected to serve on the Executive Board in the same capacity more than twice for a two-year term unless he/she is completing an unexpired position.

B. The Immediate Past President may attend Executive Board Meetings in a non-voting capacity.

ARTICLE XIII

Officer Eligibility

A. A person who has been a member for the prior twelve months and attended at least 50% of the meetings as a paid member from the period of October of the prior year to September of the current year shall be eligible to stand up for election to the Board of Directors.

B. President, Vice President, Secretary and Treasurer must have each been a member for a minimum of one year.

C. Only two persons per agency/travel affiliate office will be permitted to serve as members of the Executive Board at the same time.

ARTICLE XIV

Nominations and Elections

SEPTEMBER: Any members interested in serving on the new Board of Directors may submit their names by email or in writing to any current member of the Board.

OCTOBER: The current Board of Directors will accept additional nominations from the floor at the October meeting and will present its slate of candidates to the membership present at that meeting.

NOVEMBER: Elections of the Executive Board will take place at the November Board meeting and the new officers will be announced at the November general meeting.

 

END

 

   

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